Tags are assigned to a person by pairing the QR code on the tag with a barcode or QR code on their badge.
Whatever is encoded on the barcode or QR code on the badge is the identifier we'll use in our reporting. If the barcode contains the delegates badge ID, then our reports will use this badge ID.
If badges are being printed when delegates arrive, this is done as the badge is prepared for the delegate.
If badges and lanyards are prepared in advance, the pairing can be done in advance.
Using the Quick Scanner app
- The scanner app is only available for iOS devices. Make sure you have enough iPhones, one for each badging station.
- Install the quick scanner app from the app store on each device (https://apps.apple.com/gb/app/quick-scanner/id6444652479)
- Generate a login barcode from the web console: Positioning Configuration -> Wirepas -> Tag Management -> Import via scanning app.
- Run the app on the iphone, and scan the login QR code.
- Select the 'Scan badges and tags' function from the main menu
Assigning tags to badges
- Attach the badge to a lanyard with a tag on it.
- Scan the tag and the badge
- If you scanned the wrong badge / tag, you have a few seconds to cancel. Otherwise pairing will continue automatically.
- If successful, you'll get a green tick. The pairing has worked. Issue the badge to the delegate.
- If unsuccessful, you'll get a red cross. The error message will tell you if it's a connectivity problem (check the phone is online and try again) or if the tag isn't transmitting (try again in a minute, or reject the tag and use a fresh one)
If badges have both a 1D barcode, and a QR code
If a badge has two codes on it, then some scans will end up detecting one of them, and some scans the other. To avoid this:
- Choose which one you want to use.
- In the settings section of the Quick Scanner app, you can select whether you want to only allow badge barcodes to be scanned, or only allow badge QR codes to be scanned, or allow either.
Rescanning a tag that's already been paired
If a tag is already paired with a badge, then you scan the tag with a different badge,
Rescanning a badge that's already been paired, the original pairing is overwritten, and the tag becomes paired with the second badge.
A tag can only be paired with one badge.
Rescanning a badge that's already been paired
If you've assigned a tag to a badge, then assign a second different tag to the same badge, both pairings will be saved. All sessions attended by both tags will be combined, and attributed to a single delegate.
If a delegate is missing their tag
You can just give them another one, and scan the new tag and their badge to pair them. But remember that their original tag will still be sending data.
If lost tags are found or handed in
If they're still assigned to a delegate, they could create spurious attendance data. So make sure they're kept in a place where reporting isn't required, like registration. Put them in a 'don't use' box, because it's important they're not assigned to a different delegate.
If you pair a tag by mistake
Treat the tag like lost and found tags - put them in a 'don't use' box, kept at registration, or another area where reporting isn't required.